What's happening
This bill requires a comprehensive study and report on modernizing New York state agencies' information management practices to reduce waste and costs.
Why it matters
Potential for Standardization Across Agencies. By evaluating the possibility of creating uniform information management policies and guidelines, the bill could lead to more consistent, streamlined practices across all New York state agencies, making government operations easier to navigate and more predictable for both employees and the public.
Environmental and Fiscal Impact. Reducing paper waste not only cuts costs for agencies but also lessens the environmental footprint of state operations. This could have long-term benefits for both taxpayers and sustainability efforts.
Balancing Modernization with Privacy and Security. The report will specifically examine how to modernize information systems while still protecting privacy, confidentiality, and information security, highlighting the importance of not sacrificing sensitive data protection in the pursuit of efficiency.
Public Access and Transparency. By exploring how information is made available to the public and how that process can be modernized, the bill could lead to improved public access to government data and records, potentially enhancing transparency and civic engagement.
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Who cares
State chief information officer
Would lead a study of agency information practices and submit modernization recommendations to the governor and legislative leaders by January 1, 2021.
Budget director, director of state operations and secretary of state
Would work with the chief information officer on the study, with the state comptroller consulted.
State agencies and covered public authorities
Their information systems would be reviewed for potential cost savings, reduced paper waste and uniform policies, and they could be asked to supply information for the study.
People seeking state agency information
The study would examine ways to modernize public access while maintaining required privacy, confidentiality and information security.
Headline styles
Modernize State Data Practices
Plain English, a few words. Used as the page title.
Sponsors
2 Multi-sponsors
History
- Referred to governmental operations
- Referred to governmental operations
Full text
2 pagesUnderlined is new[Struck] is removedOfficial text on nysenate.gov ↗
STATE OF NEW YORK
1787
2019-2020 Regular Sessions
IN ASSEMBLY
January 17, 2019
Introduced by M. of A. MAGNARELLI, LUPARDO, GALEF, GUNTHER, JAFFEE, TAYLOR -- Multi-Sponsored by -- M. of A. CRESPO, THIELE -- read once and referred to the Committee on Governmental Operations
AN ACT in relation to requiring a study and report on methods to modernize information collection, retention and dissemination practices in the state; and providing for the repeal of such provisions upon expiration thereof
The People of the State of New York, represented in Senate and Assembly, do enact as follows:
Section 1. The state chief information officer, in conjunction with the director of the budget, the director of state operations, and the secretary of state, and in consultation with the state comptroller, shall study and issue a comprehensive report on methods to modernize the information collection, retention, and dissemination practices of agencies in the state.
1. For the purposes of this section, the term "state agency" shall refer to any agency, department, bureau, commission, board, task force, committee, public benefit corporation, or public authority, where a member is appointed by the governor.
2. Such study and report carried out pursuant to this section shall address the following issues:
(a) information resource management policies and guidelines and the possibility of developing uniform policies and guidelines in this area;
(b) how information is collected and retained by state agencies and what potential there is to modernize these functions in order to reduce paper waste and cost to the state agencies;
(c) how information is made available to the public and whether opportunities to modernize, reduce paper waste, and reduce cost exist;
(d) the best ways to modernize the information resource systems to reduce waste and cost while maintaining privacy, confidentiality, and
EXPLANATION--Matter in italics (underscored) is new; matter in brackets
[ ] is old law to be omitted.
LBD00659-01-9
A. 1787 2
security of information as needed or required and what challenges exist in this area;
(e) whether information technology solutions exist to address the needs of the state agencies regarding lowering waste and cost in their information management systems and a discussion of what those solutions would entail in terms of technology or other information management system changes; and
(f) any other information management issues, concerns, or recommendations the chief information officer deems necessary to include.
3. Such report shall be made to the governor, the speaker of the assembly, and the temporary president of the senate no later than January 1, 2021.
4. The state chief information officer may request, and is authorized to receive, any information from any state agencies that is relevant and material to the completion of this study and report. Such information received by the state chief information officer shall be subject to the same requirements for confidentiality and limitations on use, if any, as are applicable to such state agency's use of such information.
§ 2. This act shall take effect immediately and shall expire and be deemed repealed April 1, 2021.
Reflowed for reading: line numbers and page breaks removed. Cite the official text.
Summaries, headlines and scores are AI-generated from the official bill text. How we score bills. Source: NYS Open Legislation.