STATE OF NEW YORK ________________________________________________________________________ 8960 IN SENATE April 3, 2024 ___________ Introduced by Sen. JACKSON -- read twice and ordered printed, and when printed to be committed to the Committee on Civil Service and Pensions AN ACT to amend the civil service law, in relation to hearing officers The People of the State of New York, represented in Senate and Assem- bly, do enact as follows: 1 Section 1. Subdivision 1 of section 72 of the civil service law, as 2 amended by chapter 547 of the laws of 1984, is amended to read as 3 follows: 4 1. When in the judgment of an appointing authority an employee is 5 unable to perform the duties of [~~his or her~~] such employee's position by 6 reason of a disability, other than a disability resulting from occupa- 7 tional injury or disease as defined in the workers' compensation law, 8 the appointing authority may require such employee to undergo a medical 9 examination to be conducted by a medical officer selected by the civil 10 service department or municipal commission having jurisdiction. Written 11 notice of the facts providing the basis for the judgment of the appoint- 12 ing authority that the employee is not fit to perform the duties of [~~his~~ 13 ~~or her~~] such employee's position shall be provided to the employee and 14 the civil service department or commission having jurisdiction prior to 15 the conduct of the medical examination. If, upon such medical examina- 16 tion, such medical officer shall certify that such employee is not phys- 17 ically or mentally fit to perform the duties of [~~his or her~~] such 18 employee's position, the appointing authority shall notify such employee 19 that [~~he or she~~] they may be placed on leave of absence. An employee 20 placed on leave of absence pursuant to this section shall be given a 21 written statement of the reasons therefor. Such notice shall contain the 22 reason for the proposed leave and the proposed date on which such leave 23 is to commence, shall be made in writing and served in person or by 24 first class, registered or certified mail, return receipt requested, 25 upon the employee. Such notice shall also inform the employee of [~~his or~~ 26 ~~her~~] their rights under this procedure. An employee shall be allowed ten 27 working days from service of the notice to object to the imposition of 28 the proposed leave of absence and to request a hearing. The request for 29 such hearing shall be filed by the employee personally or by first EXPLANATION--Matter in italics (underscored) is new; matter in brackets [ ] is old law to be omitted. LBD15040-01-4

S. 8960 2 1 class, certified or registered mail, return receipt requested. Upon 2 receipt of such request, the appointing authority shall supply to the 3 employee, [~~his or her~~] such employee's personal physician or authorized 4 representative, copies of all diagnoses, test results, observations and 5 other data supporting the certification, and imposition of the proposed 6 leave of absence shall be held in abeyance until a final determination 7 is made by the appointing authority as provided in this section. The 8 appointing authority will afford the employee a hearing within thirty 9 days of the date of a request by the employee to be held by an independ- 10 ent hearing officer agreed to by the appointing authority and the 11 employee except that where the employer is a city of over one million in 12 population such hearing may be held by a hearing officer employed by the 13 office of administrative trials and hearings. If the parties are unable 14 to agree upon a hearing officer, [~~he or she~~] such hearing officer shall 15 be selected by lot from a list of persons maintained by the state 16 department of civil service. The hearing officer shall not be an employ- 17 ee of the same appointing authority as the employee alleged to be disa- 18 bled. [~~He or she~~] The hearing officer shall be vested with all of the 19 powers of the appointing authority, and shall make a record of the hear- 20 ing which shall, with [~~his or her recommendation, be referred to the~~ 21 ~~appointing authority for review and~~] such hearing officer's decision 22 [~~and which shall~~] be provided to the affected employee free of charge. A 23 copy of the transcript of the hearing shall, upon request of the employ- 24 ee affected, be transmitted to [~~him~~] such employee without charge. The 25 employee may be represented at any hearing by counsel or a represen- 26 tative of a certified or recognized employee organization and may pres- 27 ent medical experts and other witnesses or evidence. The employee shall 28 be entitled to a reasonable period of time to obtain such represen- 29 tation. The burden of proving mental or physical unfitness shall be upon 30 the person alleging it. Compliance with technical rules of evidence 31 shall not be required. [~~The appointing authority will render a final~~ 32 ~~determination within ten working days of the date of receipt of the~~ 33 ~~hearing officer's report and recommendation. The appointing authority~~ 34 ~~may either uphold the original proposed notice of leave of absence,~~ 35 ~~withdraw such notice or modify the notice as appropriate.~~] In any event, 36 a final determination of an employee's contest of a notice of leave 37 shall be rendered within seventy-five days of the receipt of the request 38 for review. An employee on such leave of absence shall be entitled to 39 draw all accumulated, unused sick leave, vacation, overtime and other 40 time allowances standing to [~~his or her~~] such employee's credit. The 41 [~~appointing authority~~] hearing officer in the final determination shall 42 notify the appointing authority or the employee of [~~his or her~~] such 43 employee's right to appeal from such determination to the civil service 44 commission having jurisdiction in accordance with subdivision three of 45 this section. 46 § 2. This act shall take effect immediately.

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