STATE OF NEW YORK ________________________________________________________________________ 3392 2025-2026 Regular Sessions IN SENATE January 27, 2025 ___________ Introduced by Sens. GOUNARDES, SEPULVEDA, JACKSON -- read twice and ordered printed, and when printed to be committed to the Committee on Cities 1 AN ACT to amend the general municipal law, in relation to interagency data sharing by agencies of a city with a population of one million or more for providing benefits, services or care coordination The People of the State of New York, represented in Senate and Assem- bly, do enact as follows: 1 Section 1. Short title. This act shall be known and may be cited as 2 the "one city act". 3 § 2. The general municipal law is amended by adding a new section 4 139-f to read as follows: 5 § 139-f. Data sharing by agencies within a local government for 6 providing benefits, services or care coordination. 1. Applicability. 7 This section shall apply to cities having a population of one million or 8 more. 9 2. Legislative intent. The legislature hereby finds, determines, and 10 declares that the effective delivery of benefits, services and care 11 coordination by a local government to its populace may be improved 12 through cooperative data-sharing arrangements that enable its agencies 13 to act, in effect, as a single coordinated entity, "one city", for such 14 purposes. The delivery of benefits, services and care coordination often 15 either requires or is buttressed by the sharing of the personal informa- 16 tion collected from individuals or households by one local government 17 agency with other local government agencies, particularly where the same 18 individual or household is known to multiple local government agencies 19 or faces complex challenges requiring cross-agency coordination to 20 effectively address a pressing need for government services, such as but 21 not limited to food, shelter, mental health services, public benefits, 22 and health care. The legislature recognizes the importance of ensuring 23 robust protections for safeguarding the privacy of the personal informa- EXPLANATION--Matter in italics (underscored) is new; matter in brackets [ ] is old law to be omitted. LBD04212-01-5

S. 3392 2 1 tion that individuals have entrusted to their local government while 2 also enabling its agencies to responsibly share such information with 3 each other in order to effectively deliver benefits, services and care 4 coordination to its populace. State authority for cooperative data-shar- 5 ing arrangements that enable agencies of a local government to coordi- 6 nate their activities is necessary in certain instances where laws of 7 the state of New York impose restrictions on the disclosure of such 8 personal information between local government agencies. Such cooperative 9 data-sharing arrangements can be developed and implemented with appro- 10 priate safeguards and protocols for protecting personal privacy and 11 cybersecurity. 12 3. Definitions. As used in this section: 13 (a) "Agency" means an office, position, administration, department, 14 division, bureau, board or commission, or a corporation, institution or 15 agency of government, the expenses of which are paid in whole or in part 16 from the city treasury. 17 (b) "Agent" means an authorized person who acts on behalf of or at the 18 direction of an agency. 19 (c) "Benefits" means assistance and resources that a local government 20 provides to individuals in order to meet basic needs, such as but not 21 limited to food, shelter, financial security, education, and health 22 care, and other types of assistance or resources that may help improve 23 an individual's quality of life. 24 (d) "Care coordination" means coordination or case management of bene- 25 fits and services. 26 (e) "Human services agency" means an agency that delivers a service to 27 individuals or groups of individuals for the purpose of improving or 28 enhancing such individuals' health or welfare in circumstances including 29 but not limited to: domestic violence, teenage pregnancy, health prob- 30 lems, child abuse, nutritional deficiencies, suicide, hunger, unemploy- 31 ment, lack of suitable shelter, crime, drug and alcohol abuse and pover- 32 ty. 33 (f) "Personal information" means information collected by an agency 34 concerning an individual that, because of name, number, symbol, mark or 35 other identifier, can be used to identify that individual, and includes 36 data contained in an agency record about the individual's background, 37 circumstances, needs and services that have been provided to the indi- 38 vidual. 39 (g) "Services" means functions a local government performs for the 40 purpose of assisting individuals, including but not limited to educa- 41 tional efforts and outreach by a local government about benefits, 42 services, and care coordination. 43 4. Disclosure of personal information among agencies. Subject to any 44 restrictions imposed by federal law, and notwithstanding any other 45 provision of the laws of New York relating to the confidentiality of 46 personal information, other than laws requiring that records be sealed, 47 an agency may disclose the personal information of individuals that 48 would otherwise be restricted from disclosure to another agency or agent 49 thereof for the limited purpose of: 50 (a) providing benefits, services, or care coordination to individuals; 51 or 52 (b) a research study concerning the provision of benefits, services or 53 care coordination that is conducted by or on behalf of a local govern- 54 ment health or human services agency and is in compliance with applica- 55 ble local, state and federal laws relating to human subjects research.

S. 3392 3 1 5. The disclosure of personal information pursuant to this section 2 shall only be made subject to a written agreement between the parties 3 involved in the disclosure of the personal information, and such agree- 4 ment shall: 5 (a) be approved by legal counsel and the chief information security 6 officer for each agency that is a party to the agreement, and the local 7 government's chief privacy officer, where such a position exists; 8 (b) provide that access to the personal information to be shared is 9 limited to employees or agents of the parties that require such access 10 to fulfill their job functions in relation to providing the benefits, 11 services and care coordination described in such agreement; 12 (c) describe the type of personal information to be shared, how it is 13 to be shared, and the use and purpose relating to specific benefits, 14 services or care coordination to be furthered by the disclosure; 15 (d) prohibit the agency to which personal information shall be 16 disclosed from redisclosing, publishing or otherwise revealing such 17 personal information without written permission of the disclosing agen- 18 cy, except where required by law, and require that such redisclosure be 19 in accordance with a written agreement subject to the terms set forth in 20 this subdivision; and 21 (e) impose requirements governing the secure transmission, storage, 22 use and access to the disclosed personal information that are no less 23 stringent than those established by the local government agency that 24 directs, manages, and has authority over a city's cyber defense, inves- 25 tigation, response, and policy. 26 6. Nothing in this section shall be interpreted to authorize the 27 disclosure of personal information among or between agencies of a local 28 government for any other purpose than providing or making available 29 benefits, services and care coordination to its populace or conducting a 30 research study pursuant to paragraph (b) of subdivision four of this 31 section, nor shall this section be interpreted to authorize disclosure 32 of personal information for the purposes of investigating an offense as 33 such term is defined in subdivision one of section 10.00 of the penal 34 law. 35 § 3. This act shall take effect immediately.

Establishes the "one city act"

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